Graduate Student Forms

GRADUATE PROGRAM TIMELINE

All theses and dissertations must be submitted electronically. Please note the deadlines below that pertain to your desired graduation date. If you have applied for graduation and find you will not be able to meet one of the deadlines, you must notify the Graduate School prior to the deadline or your file may be placed on inactive status. Email: gradinfo@uga.edu.

Graduate students must register for a minimum of 3 graduate credit hours in at least two semesters per academic year (Fall, Spring, Summer), including the minimum 3 graduate credit hours required during the semester in which degree requirements are completed. To review the Graduate Enrollment policy, please click here.

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MASTER'S STUDENTS

  • Advisory Committee Form
    You must submit an Grad Advisory Committee Form (Thesis students only) during your first year of graduate work. This form should be filed before the end of your first year of course work. Non-thesis MS students do not require a full committee, but should use the Graduate Advisory Committee Portal to assign the Major Professor or Faculty Supervisor. This form requires approval of Major professor, Committee members ( if applicable), and the Director of Graduate Studies.  
  • Program of Study
    You must submit a Program of Study Form for both thesis and non-thesis students for approval by the Dean of Graduate School  before the MS project work and before defending the thesis. This form is available on the GradStatus website.This form requires approval of Major professor, Committee members ( if applicable), and the Director of Graduate Studies.  
  • MS Core Competency Form (Thesis only)
    This form is to be certified and signed by the Major Professor, Advisory Committee, and Director of Graduate Studies, by the end of the second semester or beginning of the third semester from the time of your enrollment in the program.This form requires an updated Athena transcript to be uploaded to eLC for the Director of Graduate Studies to review.
  • MS Core Competency Form (Non-thesis only)
    This form is to be certified and signed by the Major Professor and the Director of Graduate Studies by the end of the second semester or beginning of the third semester from the time of your enrollment in the program.This form requires an updated Athena transcript to be uploaded to eLC for the Director of Graduate Studies to review.
  • MS Cybersecurity and Privacy Core Competency Form ( Thesis only)
    This form is to be certified and signed by the Major Professor, Advisory Committee, and Director of Graduate Studies, by the end of the second semester or beginning of the third semester from the time of your enrollment in the program.This form requires an updated Athena transcript to be uploaded to eLC for the Director of Graduate Studies to review.
  • MS Cybersecurity and Privacy Core Competency Form ( Non-thesis only)
    This form is to be certified and signed by the Major Professor, Director of Graduate Studies, by the end of the second semester or beginning of the third semester from the time of your enrollment in the program.This form requires an updated Athena transcript to be uploaded to eLC for the Director of Graduate Studies to review.
  • Format Check
    Before defending your master’s thesis, you must submit one complete copy of your thesis or dissertation for a format check with Graduate School.
  • Electronic Thesis and Dissertation (ETD) Submission Approval Form
    Before scheduling your master’s thesis, you must submit the final ETD Approval Form and a corrected copy of thesis/dissertation. This form requires approval of Major professor, Committee members ( if applicable), and the Director of Graduate Studies.  
  • Approval Form for Master’s Thesis and Final Oral Examination 
    This form is initiated by the student. This form must be ready at the time when you take your final oral examination, that is, your thesis defense. On this form, your advisory committee must approve your thesis for the defense and record the result of your defense. This form requires approval of Major professor, Committee members ( if applicable), and the Director of Graduate Studies.  
  • Independent Study/Internship Form
    This form is for access to Directed Study, CSCI 8990,CSCI 7200 MS Project, Masters or Doctoral Research, and Thesis and Dissertation courses, and Internship. Form is to be signed by faculty instructor of the independent study course, or Major professor of CSCI 7007 for off- campus internships. Students with off-campus internships and F1 visa must register for internship course, CSCI 7007 3 credit hours under his/her major professor CRN. Email faculty signed form to School of Computing Administrative Specialist,  Nathan.Shamaun@uga.edu by 4:00 pm, US EST, on last day of drop/add period for the respective term.
  • CSCI 7200 MS Project Form - This form is required for all School of Computing graduate students who are taking CSCI 7200 MS project spread over two semesters. This form is due in the second/final semester of CSCI 7200, and must be completed by Reading Day in second or final semester of degree program. CSCI 7200 requires total minimum 4 credit hours. Two project professors are required for the MS project prior to project start, and they must sign and approve the MS project form. The student will register under Major Professor for CSCI 7200 over two semesters, at minimum.  The MS Project Form and MS Project Final report is to be uploaded to elC by Reading Day by final semester of the CSCI 7200 course. The form must be complete with signature of both project professors, student signature, and course final grade.  CSCI 7200 is 2-6 credit hours, and is repeatable for up to 12 credit hours maximum.   

PH.D. STUDENTS

  • Advisory Committee Form
    You must submit a Gad Advisory Committee Form during your first year of graduate work through the Enrolled Student Progress portal. This form should be filed before the end of your first year of coursework. The Grad Advisory Committee must be completed prior to Program of Study and Oral/Written Comprehensive exams. This form requires approval of the Major professor, Committee members ( if applicable), and the Director of Graduate Studies.  
  • Phd Core Competency Form
    This form is to be certified and signed by the Major Professor, Director of Graduate Studies, and Advisory Committee by the end of the second semester or beginning of the third semester from the time of your enrollment in the program. This form requires approval of the Major professor, Committee members ( if applicable), and the Director of Graduate Studies. This sign and final approved form is to be uploaded to elC.This form requires an updated Athena transcript to be uploaded to eLC for the Director of Graduate Studies to review.
  • Program of Study
    PhD students must submit a Program of Study Form for approval by the Dean of the Graduate School by the time the notification of the preliminary oral comprehensive examination is given. You have to make sure that this form is approved before your oral comprehensive examination is scheduled. This form is available on the GradStatus website. This form requires approval of the Major professor, Committee members ( if applicable), and the Director of Graduate Studies.   
  • Format Check
    Before defending your doctoral dissertation, you must submit one complete copy of your thesis or dissertation for a format check with Graduate School.
  • Electronic Thesis and Dissertation (ETD) Submission Approval Form
    Before scheduling your doctoral dissertation defense, you must submit the final ETD Approval Form and a corrected copy of your thesis/dissertation. This form requires approval of the Major professor, Committee members ( if applicable), and the Director of Graduate Studies.  
  • Approval Form for Doctoral Dissertation and Final Oral Examination
    The student initiates this form in Gradstatus. This form must be ready at the time when you take your final oral examination, that is, your thesis defense. On this form, your advisory committee must approve your thesis or dissertation for the defense and record the result of your defense. This form requires approval of Major professor, Committee members ( if applicable), and the Director of Graduate Studies.  
  • Application for Admission to Candidacy
    This form is initiated by the student, after completing the Oral/Written Comprehensive exams, and must be approved by your Major Professor, Committee members, and the Director of Graduate Studies, and filed with the Graduate School.
  • Comprehensive Exam Announcement
    This form must be filed by the Director of Graduate Studies or Graduate Program Administrator.  You must notify the School of Computing office of the ORAL COMP exam, two weeks in advance of the oral exam date. After completion of the written comprehensive examination, that is, after passing your two qualifying papers, the oral examination is announced to the Graduate School and posted on the Graduate School website.
  • Dissertation Defense Announcement
    This form must be filed by the Director of Graduate Studies or Graduate Program Administrator, at least two weeks before the date of your defense. 

FORMS

GRADUATION

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